Service Advisors Also Control Workflow – ASE C1 Test Prep

Service Advisors Also Control Workflow – ASE C1 Test Prep

The service advisor's job isn't only to deal with customers. This video is courtesy of the Group Training Academy.

Welcome back to our ASE C1 test preparation. We have been talking previously about communicating with the customer and the aspects of handling the knowledge transfer with them. Today we are taking our first look at shop operations.

Our first area of shop operations is managing workflow. Not having enough work is admittedly a bad thing. But having too much work and not meeting customers expectations is far worse for longterm business relationships. Remember in our earlier segments where we established a schedule of events with our customer and then mt those as they occurred throughout the day? Well over scheduling leads to a complete failure of those commitments and the entire system gets stressed as it breaks apart.

There are many ways to control shop workflow. The key element in all of them is to understand what your shop capabilities actually are. Based on your technicians, the number of bays and your ability to get the vehicles thru the shop and back to the customers. This is known as thru-put.

Some systems use the appointment system to control the workload. Others use technician capacity to control the appointment system to govern the shop. Some shops just have a maximum number of vehicles they take in per day and manage it that way. The key to any of these is to be sure you have some record of who is coming in when and what service they require. Then understand who and when the service will be completed. Remember, Parts availability plays a big role in this scheduling.

Each one of these systems has drawbacks. The important thing to understand is your system and why it is best for your shop and your customers. No system is the worst. Closely followed by a system that is not adhered to and monitored. Everyone needs to be in complete understanding of how your scheduling works and why it is necessary. This will go along way towards offering your customer the experience they are looking for and your shop the sold hours they deserve.

One area that can really play havoc on your scheduling is after hours drop offs. These vehicles can be left in many places around your property and be hard to locate. Then there is the issue of the keys. Trying to find keys while the technician is left idle is not a recipe for success. Have a specific area for drop offs. Be sure this area is secure and a clearly marked place for keys to be dropped that is also secure. Familiarize your customers with this process if you offer it. It can be a competitive edge for you if properly managed.

All of the above procedures need to be monitored and changed as your business and customer base  changes. This is not a set it and forget it topic. Continual monitoring will ensure top performance for your business and the best customer experience possible.

You May Also Like

Rust and Corrosion Preventive Oil (VIDEO)

Your tools and equipment need to be protected from rust. This video is sponsored by Lubegard.

Welcome to Rustgard, rust and corrosion preventive oil by Lubegard, product overview.

Rust and corrosion can destroy tools and equipment, and it only takes a little moisture to trigger rust. Whether in your garage, shed, or shop, temperature and humidity levels are constantly fluctuating and your tools and equipment need to be protected.

Auto Pros Team Visits Hybrid Shop of The Carolinas

Auto Pros on the Road puts the Babcox team into shops across the USA. This episode is sponsored by Autolite.

2007-2021 Toyota Tundra Strut Replacement (VIDEO)

Follow along the step by step installation process for struts on 2007-2021 Toyota Tundra’s. This video is sponsored by PRT.

AMN Drivetime: MEMA Leaders Chat About The Future

MEMA leaders sat down with Bill Babcox to share a few updates on the realignment of the association announced in November.

Ford F-250 Shock Replacement (VIDEO)

Follow along the step by step installation process of shocks on a Ford F-250. This video is sponsored by PRT.

Other Posts

Winter ASE Registration Open

Three options offered for testing and recertification.

Survey Shows Greater Trust in Service Professionals

More than 70% reported increased levels of trust in repair shops and/or service technicians.

Creating Parts: The Manufacturing Process (Video)

Creating parts takes many steps worth of work. Sponsored by AP Emissions.

Direct Fit Catalytic Converters Features and Benefits

Four qualities stand out the most when looking at these catalytic converters. Sponsored by AP Emissions.