6 Tips To Reducing Comebacks – UnderhoodService

6 Tips To Reducing Comebacks

Comebacks kill. There's no denying it. While we can never eliminate all comebacks, we can work to reduce them. The more you reduce comebacks, the more money you put to your bottom line. I want to share with you six tips that I use in my shop.

Comebacks kill. There’s no denying it.  While we can never eliminate all comebacks, we can work to reduce them. The more you reduce comebacks, the more money you put to your bottom line.  I want to share with you six tips that I use in my shop.

First, include all workflow errors as comebacks.  It’s not just the cars that return with comebacks that can kill you. It’s any workflow error that causes loss of time, which means loss of income.  Include any miscommunication between the tech and service advisor, any part that arrives defective and you need to wait for another one, and any other error that disrupts the normal flow of production.  Any disruption in your work flow will reduce efficiency, decrease productivity, which will result in loss of revenue.  You also need to look at time wasted between jobs. I have found that most experienced techs can beat book time in most cases. But, what happens between jobs is a whole different story. Smoke breaks, tool trucks, coffee trucks, and waiting for the next job are just some of the time-wasters between jobs.  I am not telling you to hold a whip over your staff, but once labor time is wasted you can never get it back, so pay attention to it.

Second, create a written work flow process, with a quality control system. Make sure all jobs and vehicles are reviewed before the customer is called for car delivery. To improve efficiency and consistency in your shop requires clearly defined processes that everyone follows. Make sure everyone is trained and let them know that everyone will be accountable to follow policies and procedures.

Third, create a system of tracking for all comebacks and errors in workflow. Identify what type of error occurred. Was it a part error, tech error, communications issue or a training problem?  This tracking system must identity the source of the error or person. In other words, track individual techs, part supplies, service advisors, etc. Look for trends. If you find that all exhaust system problems are from a particular part company, you can take action and solve the issue by not buying exhaust parts from that supplier.

Fourth, calculate your comeback rate.  If you are having 10 out of every 100 cars return, your comeback rate is 10%.  You will increase your bottom line for every percentage point, or part of a percentage point, you shave off your comeback rate. Don’t forget to separate the comeback rate by tech, part supplier, service advisor, etc.

Fifth, hold meetings with key people and review all comebacks and errors.  Create an action plan with each comeback or error. Determine ways to reduce or eliminate the comeback.  For example, we had a tech that struggled with balancing tires on certain wheels.  Many of his cars came back with a wheel shimmy.  Because of our tracking system, we were able to identify the tech, and after reviewing the invoices, realized that all his comebacks were with tires that needed stick-on weights. After proper training, the problem was solved.

And sixth, collectively get everyone involved in solving work flow problems and comebacks. Ask everyone for ways to reduce comebacks, improve production and consistency.  Rely on the people around you. This will keep you from looking like an uncaring watchdog. More importantly, your people will respond better when they are engaged in helping you and the shop improve.

This article was contributed by Joe Marconi of Elite. Joe is one of the 1-on-1 business coaches who helps shop owners through the Elite Coaching Program, and is the co-founder of autoshopowner.com.

You May Also Like

Auto Care Association Launches REPAIR Act Video

The goal is to emphasize the need for federal REPAIR Act legislation, according to the Auto Care Association.

The Auto Care Association launched a new Right to Repair video campaign, featuring independent repair shop owners from across the United States share their stories and shed light on the increased challenges independent repair shops are facing with accessing repair data to service their customers’ vehicles. 

The video campaign emphasizes the need for the Right to Equitable and Professional Auto Industry Repair Act (“REPAIR” Act), which ensures vehicle owners and repair shops have access to tools and data needed to keep cars and trucks on the road safer, longer.

ASE Education Foundation, Goodguys Continue Partnership

Goodguys is one of many industry relationships the foundation has developed to help solve the technician shortage.

Valvoline Celebrates Female Service Center Employees

As women make up more than half of all drivers in the United States, Valvoline is taking steps to increase their vehicle care confidence.

UniClutch Launches Clutch System in the United States

From Australian manufacturer Clutch Industries, UniClutch is a clutch system that delivers uncompromised performance.

Automotive Hall of Fame Announces Class of 2024 Inductees

Six honorees whose efforts helped shape the automotive and mobility marketplace will be recognized.

Other Posts

Castrol Turns 125, Debuts New Market Strategy

As part of the new strategy, Castrol will explore opportunities in battery thermal management, digital and service solutions and data center immersion cooling.

Valvoline Global to Debut Ad During Super Bowl Pre-Game

The company will showcase its Restore & Protect motor oil in a 30-second ad before Super Bowl LVIII.

Litens Adds Distribution Footprint via Acquisition

With the acquisition, Litens is set to improve its overall customer experience through enhanced communication capabilities and increased flexibility that enables Litens to further meet diverse customer demands with ease.

Advance Auto Parts, Baker Mayfield Partner for Super Bowl

If there is a false start penalty during Sunday’s Big Game in Las Vegas, fans can win free DieHard batteries for life.